Exhibitors & Exhibitor Portal
All exhibitor-specific workflow: registration, personnel, booths, sponsorships, invoicing & portal usage.
20 articles
Exhibitors Registration
Core exhibitor registration & people
Set up and manage exhibitor registration workflowsLearn how to add, import, invite, and configure exhibitors for a smooth registration process
Manage exhibitor‑related registrantsUse Launchpad by Swapcard to let exhibitors directly register their booth staff, without distributing promo codes or requiring them to register as regular attendees.
Manage exhibitor personnel rolesHow to manage exhibitor personnel roles , such as booth staff, coordinators, or assistants to control role visibility, assignability, and ordering in your exhibitor portal.
Exhibitor registration and personnel page builderThis article explains how to use the page‑builder tools to set up both public‑facing exhibitor registration forms and internal exhibitor personnel registration workflows.
Booths
Booths
Manage exhibitor typesThis article explains how to manage Exhibitor Types, which categorize exhibitor roles such as "Exhibitor" or "Sponsor."
Manage exhibitor staff registrationsLearn how to allow exhibitors to register their booth staff
Manage exhibitor booths and booth typesLearn how to create, import, and manage exhibitor booths and booth types for your event. This article also covers how to assign booths to sponsorship packages and apply booth pricing…
Manage exhibitor tasksLearn how to create, edit, and assign exhibitor tasks to help manage deadlines and deliverables in the exhibitor portal.
Assign and manage exhibitor booths and staffLearn how to assign booths, configure booth staff discounts, and manage exhibitor personnel efficiently
Exhibitor finance & sponsorships:
Exhibitor finance & sponsorships:
Manage Exhibitor Promo CodesExhibitor promo codes provide flexible, targeted discounts for booth rentals, sponsorship packages, and ancillary items. You can configure these codes with customizable rules, automate classifications, and monitor real-time usage with…
Manage exhibitor sponsorship packagesExhibitor sponsorship packages are pre‑defined bundles of sponsorship items that exhibitors or sponsors can purchase to gain visibility at events
Manage Exhibitor Access CodesThis article explains how to create, import, manage, and delete Exhibitor Access Codes in Launchpad.
Manage exhibitor financialsThe Financials tab in an exhibitor’s profile shows all financial activity payments, charges, refunds, discounts, promo‑codes, and tax details. different types of payments or refunds.
Manage exhibitor sponsorshipsThis article explains how to manage exhibitor sponsorships by assigning sponsorship packages, sponsored sessions, and ancillary sponsorships through the Exhibitor record.
Manage exhibitor finances, sponsorships, and invoicingLearn how to control exhibitor payments, sponsorships and invoice distribution in one unified workflow
Exhibitor data & portal tools:
Exhibitor data & portal tools:
How to enable exhibitor portal print and invoice functionalityEnabling print and email invoice options in the exhibitor portal allows exhibitors to easily retrieve or send invoices to their primary contact.
Manage exhibitor documentsLearn how to manage exhibitor documents in Launchpad, including uploading, assigning permissions, and editing or deleting files that are visible to exhibitors in their profiles or during the registration process.
Use exhibitor additional questionsLearn how to collect custom company details from exhibitors by adding “Additional Questions” and manage responses efficiently through the Exhibitor module.
Use authentication token for Exhibitor APILearn how to set up an authentication token and interact with the exhibitor API to create, update, or cancel exhibitor records programmatically — ideal for automated integrations and bulk registrations.
Run and export exhibitor reportsLearn how to view, filter, and export exhibitor and sponsor reports, including registration, financials, task tracking, and promotional code usage.