Managing exhibitor booths and booth types gives you full control over how exhibitors interact with your event space. With the ability to define booth layouts, assign pricing, and tie booths to sponsorship packages, you can automate booth assignments, ensure accurate billing, and offer a streamlined experience for exhibitors. Bulk import options save time during setup, while booth types allow for consistent formatting, tax application, and financial tracking. These tools help you keep your exhibitor portal accurate, flexible, and scalable for any event size.
How do I add, edit, or delete an exhibitor booth?
Access the exhibitor booths page
Go to Setup > Exhibitor > Exhibitor booths
From the Exhibitor booths page, you can:
Add a booth
Edit a booth
Delete a booth
Add an exhibitor booth
Select Add exhibitor booth from the Actions dropdown menu
Complete the following fields:
Name: Enter a unique booth number (will appear on the floor plan)
Booth type: Select a booth type from the dropdown
Visible to public: Check to display the booth on registration pages
Click Add
Assign to a sponsorship package
Click the Edit icon next to the booth
In the sponsorship package section, check the boxes for the packages this booth should be tied to
Note: Only available if sponsorship packages have been created in IPReg
Click Save
Edit an exhibitor booth
Click the Edit icon beside the booth
Make changes as needed
Click Save
Delete an exhibitor booth
If a booth is already assigned, you must reassign it before deletion.
Click the Delete icon beside the booth
Confirm by clicking OK in the dialog box
How do I import exhibitor booths in bulk?
Access the import page
Go to Setup > Exhibitor > Import exhibitor
From this page, you can:
Download the import template
Upload a CSV file
Download the exhibitor booths template
Click Download exhibitor template
Click OK to open the file
⚠️ Do not modify headers or delete columns. Leave fields blank if no data is available
Fields to populate
Name: Booth identifier
Booth type: Booth layout (e.g., Tabletop, 16' x 18')
Status: Use one of the following values:
Available
Requested
Reserved
Assigned
Unavailable
Company: Exhibitor company name (optional)
3. Save the file as a CSV
4. Then upload the CSV file by clicking on Browse next to the upload field
You’ll be redirected to the Exhibitor booth import summary report, which includes:
Summary: Count of successful and failed records
Downloads:
All import rows: Full data file
Error import rows: Only failed rows
Error rows: View or download errors using the XLS or CSV icons
To view other import logs, use the Select import dropdown
How do I manage booth types?
Access the booth types page
Go to Setup > Exhibitor > Exhibitor booth type
From the Booth types page, you can:
Add a booth type
Edit a booth type
Delete a booth type
Add a booth type
Click Add booth type
Fill out the description: name or size (e.g., Tabletop, 10' x 10')
Check the boxes next to applicable tax labels
Add booth pricing
Click the Add icon under Prices
Complete the pricing details:
Account: Select the financial account
Price: Enter the booth price (no symbols)
Use the Move icon to reorder, or the Delete icon to remove a price
Click Save
Edit a booth type
Click the Edit icon beside the booth type
Make your changes and click Save
Delete a booth type
Booth types currently in use must first be replaced in the exhibitor’s record.
Click the Delete icon beside the booth type
Confirm deletion in the dialog
Whether you’re adding booths individually or importing them in bulk, following the correct setup process ensures consistency and clarity for both the event team and participating companies. Booth types allow you to define specific layouts, apply appropriate pricing, and automate booth assignment when tied to sponsorship packages. Regularly reviewing booth availability and status helps prevent conflicts and keeps your exhibitor portal up to date.