Exhibitor documents are files that explain expo‑hall rules or other information provided for an exhibitor’s reference.
To access the Exhibitor Documents page in Launchpad, go to: Setup > Exhibitor > Exhibitor Documents
On the Exhibitor Documents page you can:
Add an exhibitor document
View an uploaded document
Edit a document
Delete a document
Add an exhibitor document
Select Upload Document from the Actions dropdown menu.
On the Add Exhibitor Document page, fill in the required fields in the Document Information section:
Title: Type the label for the document
Upload Document: Click Browse to locate and upload the file
Remove Attachment: If you are replacing a document, check this box to remove the old file
Description: Enter a short note about the document
In the Document Permissions section, set who should have access:
Yes I want all exhibitors to have access to this file: Choose this if all exhibitors should see it
No I want to set permissions for this file: Choose this to restrict viewing by:
Sponsorship packages — select packages whose exhibitors should see the file
Ancillary sponsorships — select applicable ancillary items
Exhibitors — select individual exhibitors by name
Note: documents will appear under the “Docs & Tasks” tab in each exhibitor’s profile.
Click Save to upload and assign the document.
View an uploaded document
Via the public registration site
Exhibitors who have permission will see a link to download the document on the Review Page during their registration process. No Page Builder element is required for the link to appear.
Via the event admin portal
Admins can view uploaded documents by opening an exhibitor’s profile and going to the Docs & Tasks tab.
Alternatively, from the Exhibitor Documents report:
Open Setup > Exhibitor > Exhibitor Documents
Click the Edit icon next to the document’s name
Click the underlined document title to open or download it
Edit an exhibitor document
On the Exhibitor Documents page, click the Edit icon beside the document you want to change
Update the fields as needed — title, file, permissions, description, etc.
Click Save
Delete a document
On the Exhibitor Documents page, click the Delete icon next to the document you wish to remove
Confirm deletion in the dialog that appears by clicking OK
With Launchpad’s Exhibitor Documents feature, you can easily upload, organize, and control access to key event materials. Whether you're targeting documents by sponsorship tier or making them available to all exhibitors, this feature ensures that the right people receive the right information at the right time—enhancing both exhibitor satisfaction and operational efficiency.