Exhibitor Access Codes are a critical part of managing controlled registration flows in Launchpad. Whether you're limiting access to specific exhibitor types or streamlining the assignment of sponsorship packages and registration statuses, access codes allow you to enforce rules while simplifying the registration process for your exhibitors. Launchpad makes it easy to create, import, assign, and manage these codes through a user-friendly admin interface.
Accessing the Access Codes page
To begin, go to:
Setup > Exhibitor > Access Codes
From here, you can:
Add an access code
Import access codes
Edit an access code
Deactivate or activate an access code
Delete an access code
Clear unused codes
How to add an access code
Select Add Access Code from the Actions dropdown.
Fill out the Description section:
Access Code: Enter the code (alphanumeric)
Description: Short description of its use
Notes: Internal notes for Admins
Under Controls, define availability:
Start/End Dates
Total Available or check Unlimited
In Auto-Set, pre-define registration attributes:
Exhibitor Type
Registration Status (Confirmed, Unconfirmed, etc.)
Sponsorship Package
Housing Sub Block
Click Save
🔄 To activate or deactivate the access code, use the status toggle or buttons in the access code list or profile.
How to import access codes
Go to: Setup > Exhibitor > Access Codes > Actions > Import Access Codes
Step 1: Download the import template
Click Download Access Code Template
Open the CSV file and populate:
Access Code
Description
Start/End Date
Notes
Total Available
Active/Inactive status
Classification Type, Default Role/Sub-Role
Primary Package
Default Housing Block
Save as a CSV file
Step 2: Upload the file
Click Browse, select your CSV file, then Save
Review the Import Summary Report for:
Successes and failures
Error download options (XLS/CSV)
Previous imports dropdown
How to edit an access code
Click the Edit Icon next to the access code
Update any of the fields (see Add an Access Code section)
Click Save
How to activate or deactivate an access code
From the access code list:
Click the Active/Inactive toggle button
Confirm in the dialog box
From the access code profile:
Click the Edit Icon
Use the Active/Inactive buttons under the status section
Click Save
How to delete an access code
From the access code list:
Click the Delete Icon
Confirm the deletion in the pop-up box
From the access code profile:
Click the Edit Icon
Click the Delete button
Confirm in the dialog box
⚠️ Codes that have been used in a registration cannot be deleted. Deactivate them instead to prevent future use.
How to clear unused codes
From the Actions dropdown, select Clear Unused Codes
Confirm deletion in the pop-up box
Exhibitor Access Codes in Launchpad give event organizers powerful tools to control and streamline exhibitor registration. By automating assignments like sponsorship packages and classification types, and by managing usage limits and access windows, access codes ensure a secure and efficient onboarding process. Whether you're handling a few VIP booths or hundreds of general exhibitors, this feature helps you maintain precision and control throughout your registration workflow.