Exhibitor reports provide instant access to real-time data on exhibitor registration, financial transactions, booth assignments, and sponsor packages. These reports help event managers track revenue, identify outstanding tasks, and verify promo or access code usage. Built-in filters and saved searches allow you to customize reporting by exhibitor type, sponsorship level, and more. Reports are exportable in multiple formats for offline analysis, presentations, or integration with external systems.
How do I view exhibitor or sponsor reports?
Go to the Exhibitor module > Reports menu
Click the orange arrowhead to expand the list of available reports
Select the report you want to view
Each report offers drill-down functionality on the Company name field, letting you access individual registrant profiles for updates or corrections.
What types of exhibitor reports are available?
Status reports
All: Displays all exhibitors with their current registration status
Registered status listing: Shows both confirmed and unconfirmed exhibitors
Confirmed status listing: Lists only those who passed registration QC
Unconfirmed status listing: Lists those who registered but need QC
Canceled status listing: Shows canceled records (retained for reporting)
Financial reports
Includes payment status, method, revenue summaries, and discounts.
Payment type: Details payments by method (cash, card, check, etc.)
Credit card reports include AVS fields such as invoice number, address match, and country validation
Payment status: Displays company name, amount paid, balance due or overpayment
Promo code usage: Tracks usage across booth staff and exhibitor promo codes
Access code usage: Tracks access code use with counts and percentage used
Exhibitor booth revenue summary: Breaks down booth type, sales, comps, and projected revenue
Exhibitor package revenue summary: Similar summary for sponsorship packages
Ancillary sponsorship revenue summary: Summary for add-on sponsorship items
Exhibitor revenue summary: Consolidated totals for booths, packages, ancillary items, and fees
Exhibitor discounts: Lists discounts by company and account
Ad hoc charges: Displays charges applied outside standard pricing
Exhibitor tracking reports
Exhibitor invitation status: Tracks invitations sent and accepted, plus codes used
Tasks reports: Track all assigned, incomplete, and overdue exhibitor tasks
Exhibitor asset report: Summarizes company data, contact info, booths, and task submissions
Package sponsors listing report: Details sponsors and their registration status
Ancillary sponsorship listing report: Lists companies with ancillary sponsorships
Booth staff report: Lists booth staff tied to specific booths via promo codes
Booth listings report: Displays booth assignments and linked exhibitor companies
Booth types report: Shows total booth types available and assigned
How do I create and share saved searches?
You can customize any report using search filters, then save it for future use or share with team members.
Apply your filters on any report view
Click Save search and enter a name
Use the Share icon to send to other admin users in the system
Saved searches will appear in your personal reports list for quick access.
How do I export a report?
Reports can be exported in CSV, XML, or PDF format.
Open the report you want to export
Click one of the Export buttons available at the top of the report
A dialog box will appear — click OK to download the file
You can open the exported file in external tools like Excel or share with stakeholders.
Manage the Exhibitor Full Data Export
The Full Data Export is a collection of two reports, the exhibitor records report, which displays all registration information the system within one report, including a summary of the financial status for each exhibitor; and the Financial Transactions report, which displays all financial transactions for exhibitors.
To access the Full Data Export, go to: Exhibitor module > Functions menu > Full Data Export.
To download the Exhibitor Records export, click the Exhibitor Records link.
To download the Financial Transactions, click the Financial Transactions link.
Exhibitor reports give event managers full visibility into registration progress, financial performance, sponsor package uptake, and task completion. Whether you're preparing a status update for stakeholders or monitoring promo code usage in real time, these reports allow you to analyze performance across multiple categories. With export options and saved searches, you can share data effortlessly with your team, keeping your exhibitor program on track and your reporting transparent and consistent throughout the event cycle.