Groups define what areas of the system users can access and modify. Before creating users, you must first set up at least one Group. Groups control access to menu items, setup rights, and individual field-level permissions, allowing administrators to tailor access based on roles or responsibilities.
Manage user access and system permissions
Go to Event Setup > Users & Groups > Manage Groups.
From the Groups page, you can:
Add a Group
Edit or Delete a Group
Manage access to Menu Items
Manage Field Rights
How do I add a Group?
Create a role-based access group
Open the Actions dropdown and select Add Group.
Fill in the required fields:
Group Name: Enter a unique name
Full Admin: Check to grant full admin rights (this overrides manual permissions)
In Setup Rights, choose the event functions this group can access:
General
Registration
Session
Proposal
Exhibitor
Click the arrowhead next to each section to expand and select detailed permissions.
If no rights are selected, users will see an "unauthorized" message and only have access to Edit Preferences.
4. Click Save.
How do I manage access to menu items?
Define which high-level features a group can use
Click the Edit Icon next to the group name
Click the Menu Items tab in the upper right
Expand each Module and select the menu items to allow:
Registration
Session
Exhibitor
Dashboards
Advanced Reports
Saved Searches
Public Links
Advanced Reports and Saved Searches control visibility only for existing shared content—not report creation.
4. Click Save
How do I manage access to fields?
Set read and write access to registration fields
Click the Edit Icon next to the group name
Click the Field Rights tab
For each section, check:
Read for view-only access
Write for editable access (auto-enables Read)
Related fields may auto-check based on your selections. Uncheck unwanted fields as needed.
4. Click Save
How do I edit a Group?
Click the Edit Icon next to the group name
Modify the group's name, permissions, menu items, or field rights
Click Save
Use column arrowheads to sort. Click RESET to clear sort filters.
How do I delete a Group?
Ensure no users are currently assigned to the group
Click the Delete Icon next to the group name
Confirm deletion in the popup dialog
You cannot delete the default Administrators group.
Groups are the foundation of user access in the Launchpad system. They ensure that each team member sees only the tools and data they need. By properly setting up groups, you streamline system security and enforce role-based access, making event management more efficient and compliant.